Order items by time, priority, or deadline Is there anything you do regularly that you should stop doing or delegate to someone else? 5. Tip: Now is also a good time to do a quick audit of your recurring events. This way, you won’t have to keep track of rescheduling items each week or month. Then, use project management software to program recurring events into your daily schedule. These events may include weekly team meetings, a monthly book club, or phone calls with clients. Once you’ve noted the deadlines in your online to-do list, highlight any events that happen on a recurring basis. Read: Write better SMART goals with these tips and examples 4. By creating these deadlines, you can ensure that you’ll be in shape by the time the race arrives. For example, if you plan to run a half marathon, you should set training deadlines for how many miles to run per week. You can create your own deadlines for personal tasks to hold yourself accountable. Tip: Deadlines don’t only apply to work projects. In fact, unclear processes are the second-largest contributing factor in missed deadlines Without clear deadlines, you might accidentally miss a deliverable-even though you had plenty of time to work on it. Like priorities, deadlines tell you which tasks are most important and when you need to get your work done. If you aren’t sure what the deadline should be, select a deadline that makes sense for now-after all, you can always update it later. If you haven’t already, go through your online to-do list and make sure every task has a deadline. See if there’s any work you can delegate or defer. When deadlines conflict, ask for help from your team members and your manager. For example, if one project is for a client and the other is for your boss, then the client project will likely come first. Tip: If you have tasks that conflict with one another, consider which task is most urgent. Which tasks will I stress about if I don't complete them soon? Which tasks must I complete on specific days? Some questions you can ask yourself when sorting through your tasks include: To prioritize your work, begin by marking each task as high, medium, or low priority. That way, if it seems like you won’t be able to finish all of your tasks on a given day, you can focus on the ones that are the highest priority-in other words, the ones that will have the highest impact. When you prioritize work, you gain a clearer sense of what needs to get done when. Your list will feel more organized once you prioritize. Prioritize tasksĭon’t fret if you feel overwhelmed after creating your to-do list. You can always add more to-do items to your list as they arise. Tip: It’s ok if you don’t know every task that’s coming up in the week ahead. For example, if you want to include “go to lunch” as a recurring task to add daily structure, go ahead. You can decide how specific to get with your task list. Also include one-off tasks like deadlines or phone calls. Include recurring tasks in your list like meetings, exercise, and appointments. You can add these items one by one to your scheduling app so you know you’ve recorded them, or use a technique like the Getting Things Done (GTD) method to systematically capture everything you need to get done. Then, you can simply copy the template, update it with today's tasks, and get to work.īefore you can organize your to-dos, you first need to make a list of all the items you need to do for the day. You can use the same outline for your schedule every day-a daily schedule template. That's where a daily schedule comes in-you can book time in your daily calendar for everything you need to accomplish in the next 24 hours. Juggling this mental to-do list is exhausting, and more often than not, it doesn't help you get the work done. Free daily schedule template What is a daily schedule template?Įvery day, you go through a routine set of tasks, both at work and in your personal life. With daily planning, you can set yourself up for success, even on days when you don’t feel all that productive. Today, you'll learn the importance of a daily schedule for time management. When you have a clear understanding of how you're using your time, you won’t always feel like you’ve run out of it. By separating out each block, you can dedicate specific time for working, socializing, eating, and creating. When this happens, it can be helpful to think of a day not as a single unit but as 24 hour-long blocks of time. Sometimes it feels like you don't have enough hours in the day. Plus, by visualizing your work in multiple ways, you can plan your day and set yourself up for success. When you create your daily schedule template in an online tool, you’ll have the added flexibility to make changes and track updates in real-time. It can give you structure, reduce stress, and increase productivity. A daily schedule is an excellent way to manage life’s moving parts.
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